Office Administrative Assistant (Finance)
Job ID: 513606
Oldcastle® APG, a CRH Company, is North America's leading provider of innovative outdoor living solutions that enable customers to Live Well Outside. The manufacturer's portfolio of premier building products inspires endless possibilities while providing enduring outdoor spaces where people can connect, reflect and recharge. Award-winning brands include Belgard® hardscape, Echelon® Masonry, MoistureShield® composite decking, RDI® railing, Catalyst™ Fence Solutions, Sakrete® packaged concrete, Amerimix® mortar, Pebble Technology International® pool finishes, Lawn & Garden mulches and landscape features, and Techniseal® sands and sealant technologies.
Job Summary
PebbleTec-a division of Oldcastle APG, is a Scottsdale-based company that sources, processes, and distributes swimming pool and backyard products to an entrenched customer base and is well positioned for continued growth through organic initiatives, including international expansion, as well as through acquisitions.
We are seeking an Office Administrative Assistant who will be primarily responsible for directly performing all office functions including office reception responsibilities, secretarial duties, and general administrative support of the office and staff. This role will organize and coordinate office administration and procedures, in order to ensure organizational effectiveness, efficiency and safety.
Job Responsibilities
An energetic professional who does not mind wearing multiple hats. Experienced in handling a wide range of administrative support related tasks and able to work well independently. Well organized, flexible and enjoy the administrative challenges of supporting an office environment.
- Point person for maintenance, mailing, supplies, bills and errands
- Organize office operations and procedures
- Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time
- Assist in the contract and price negotiations with office vendors and service providers
- Establish a historical reference for the office by outlining procedures for protection, retention, record disposal and retrieval
- Monitor and maintain office supplies inventory
- Answering phone calls, handling customer needs and/or routing appropriately and provides general support to visitors
- Maintain a safe and secure working environment
- Ensure security, integrity and confidentiality of data
- May perform special projects and keep the management team informed
- Manage executives- schedules, calendars and appointments and necessary bookings
- Prepare rooms and logistics for customer events and meetings
- Participate actively in the planning and execution of company events
- Partner with HR to maintain office policies as necessary
- Assists with new-employee orientations and input of benefits data
- Maintains confidential personnel files and personnel actions
- Assists with Accounting and HR projects and administration
- Participates actively in managing announcements, including crafting company newsletter
- Other duties as assigned
Job Requirements
- Associates degree preferred
- 3-5 years office management, administrative or assistant experience
- Knowledge of office management responsibilities, systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office
- Knowledge of accounting, data and administrative management practices and procedures
- Knowledge of clerical practices and procedures
- Knowledge of human resources management practices and procedures
- Strong computer skills and knowledge of office software packages
What CRH Offers You
- Highly competitive base pay
- Comprehensive medical, dental and disability benefits programs
- Group retirement savings program
- Health and wellness programs
- An inclusive culture that values opportunity for growth, development, and internal promotion
About CRH
CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization.
If you're up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest!
Oldcastle APG, a CRH Company, is an Affirmative Action and Equal Opportunity Employer.
EOE/Vet/Disability
CRH is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or any other characteristic protected under applicable federal, state, or local law.
