Executive Administrative Assistant - Core Technologies and Enterprise Technologies (Finance)

We anticipate the application window for this opening will close on - 17 May 2025

At Medtronic you can begin a life-long career of exploration and innovation, while helping champion healthcare access and equity for all. You'll lead with purpose, breaking down barriers to innovation in a more connected, compassionate world.

A Day in the Life
The person in this role will work from the Medtronic facility located in Fridley, Minnesota.

In this role, you will support the Global Technology and Innovation (GTI) Core Technologies and Enterprise Technologies Teams. You'll play a key role serving as the information expert for the area and the "glue" to keep the team and its programs running smoothly. This role offers strong team interaction to assist in team operations and program execution, aiding in the development and implementation of systems and processes that support overall execution. The role also offers interactions with high-level contacts and has responsibility for scheduling, correspondence, and invoicing transactions. The role will be exposed to sensitive/confidential information requiring considerable use of tact, diplomacy, discretion, and judgment.

We believe that when people from different cultures, genders, and points of view come together, innovation is the result -and everyone wins. Medtronic walks the walk, creating an inclusive culture where you can thrive. Our unwavering commitment to inclusion, diversity, and equity (ID&E) means zero barriers to opportunity within Medtronic and a culture where all employees belong, are respected, and feel valued for who they are and the life experiences they contribute. We know equity starts beyond our workplace, and we must play a role in addressing systemic inequities in our communications if we hope to have long-term sustainable impact.

Anchored in our Mission, we continue to drive ID&E forward both to enhance the well-being of Medtronic employees and to accelerate innovation that brings our lifesaving technologies to more people in more places around the world.

Bring your talents to an industry leader in medical technology and healthcare solutions - we're a market leader and growing every day. You can be proud to be a part of technologies that are rooted in our long history of mission-driven innovation. You will be empowered to shape your own career. We encourage and support your growth with the training, mentorship, and guidance you need to own your future success. Together, we can transform healthcare. Join us for a career that changes lives. Medtronic is committed to fostering a diverse and inclusive culture.
CAREERS THAT CHANGE LIVES

• Provides general administrative support including preparing communications and maintaining schedules for the Vice President, Enterprise Technologies and Sr. Director, Core Technologies.
• Performs normal office functions such as setting up and maintaining files; arranging meetings and conferences; Gathers, compiles and reports on information relevant to supervisor's assignment.
• Administers inter-department or inter-unit programs or processes.
• Responsible for coordinating travel and submitting expenses for VP and Sr. Director leaders.
• Provide proactive administrative and program operations support to the leadership team as needed to ensure the department runs smoothly.
• Attend leadership meetings and serve as technology lead for presentations and webinars.
• Prepare and coordinate the preparation of presentation materials for strategic plan, department meetings and related, ensuring professional presentation, completeness and timeliness.
• Use problem solving techniques, tact and discretion when handling telephone calls, making travel arrangements, scheduling meetings and managing other requests for information
• Track program and project status interacting with program leaders and project managers to ensure timely reporting
• Compile regular status reports from the team to the leaders; prepare and distribute regular operating reports and scorecards.
• Performs various administrative duties including assisting with agendas, recording and distributing meeting minutes as needed. Maintains confidential records, files and report, Internet/Intranet research, setting up new hires, ordering supplies and equipment, product shipments, maintain organizational charts and email distribution lists.
• Conference, offsite and internal event planning as needed including the set up for department routines such as, team meetings and other operating mechanism support as needed.
• Coordinate meetings to include Teams, videoconferencing, conference calls, travel, location, catering, etc.
• Acts as an information resource on organizational policies and procedures
• Coordinate and initiate plans for the monthly/quarterly/annual meetings, as required, including agendas, meeting room reservations, food reservations, presentations, and other duties as assigned by the leaders or their designee.
• Lead and coordinate special projects as directed
• Prepare expense reports, audit and approve direct report expense reports.

MUST HAVE (Minimum Qualifications)

• 6+ years of relevant experience

NICE TO HAVE (Preferred Qualifications)

• Strongly Preferred:
  • High School Diploma or GED
  • 6+ years of project and/or administrative support experience
• Previous experience supporting large functions, 30+ people and leadership team of 10 or more
• Experience supporting design engineering or product research & design functions
• Tenure that includes administrative/support function at Medtronic
• Professional Administrative Assistant Certification (i.e. IAAP, etc.)
• Strong knowledge of Microsoft Office 365 Applications (especially Outlook, Word, Excel, PowerPoint)

Physical Job Requirements

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position, but they are not an exhaustive list of all the required responsibilities and skills of this position.

The physical demands described within the Responsibilities section of this job description are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. For Office Roles: While performing the duties of this job, the employee is regularly required to be independently mobile. The employee is also required to interact with a computer, and communicate with peers and co-workers. Contact your manager or local HR to understand the Work Conditions and Physical requirements that may be specific to each role.

Benefits & Compensation

Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits, resources, and competitive compensation plans designed to support you at every career and life stage.

Salary ranges for U.S (excl. PR) locations (USD):$72,400.00 - $108,600.00

This position is eligible for a short-term incentive called the Medtronic Incentive Plan (MIP).

The base salary range is applicable across the United States, excluding Puerto Rico and specific locations in California. The offered rate complies with federal and local regulations and may vary based on factors such as experience, certification/education, market conditions, and location. Compensation and benefits information pertains solely to candidates hired within the United States (local market compensation and benefits will apply for others).

The following benefits and additional compensation are available to those regular employees who work 20+ hours per week: Health, Dental and vision insurance , Health Savings Account , Healthcare Flexible Spending Account , Life insurance, Long-term disability leave , Dependent daycare spending account , Tuition assistance/reimbursement , and Simple Steps (global well-being program).

The following benefits and additional compensation are available to all regular employees: Incentive plans, 401(k) plan plus employer contribution and match , Short-term disability , Paid time off , Paid holidays , Employee Stock Purchase Plan , Employee Assistance Program , Non-qualified Retirement Plan Supplement (subject to IRS earning minimums) , and Capital Accumulation Plan (available to Vice Presidents and above, or subject to IRS earning minimums).

Regular employees are those who are not temporary, such as interns. Temporary employees are eligible for paid sick time, as required under applicable state law, and the Employee Stock Purchase Plan. Please note some of the above benefits may not apply to workers in Puerto Rico.

Further details are available at the link below:

Medtronic benefits and compensation plans

About Medtronic

We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission - to alleviate pain, restore health, and extend life - unites a global team of 95,000+ passionate people.
We are engineers at heart- putting ambitious ideas to work to generate real solutions for real people. From the R&D lab, to the factory floor, to the conference room, every one of us experiments, creates, builds, improves and solves. We have the talent, diverse perspectives, and guts to engineer the extraordinary.

Learn more about our business, mission, and our commitment to diversity here .

It is the policy of Medtronic to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Medtronic will provide reasonable accommodations for qualified individuals with disabilities.

If you are applying to perform work for Medtronic, Inc. ("Medtronic") in any position which will involve performing at least two (2) hours of work on average each week within the unincorporated areas of Los Angeles County, you can find here a list of all material job duties of the specific job position which Medtronic reasonably believes that criminal history may have a direct, adverse and negative relationship potentially resulting in the withdrawal of a conditional offer of employment. Medtronic will consider for employment qualified job applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.