Patient Service Representative, Physical Therapy (Healthcare)
Job Summary
The Patient Service Representative (PSR) is the first point of contact for our patients entering the building. Our PSRs are responsible for ensuring our patient experience is truly one-of-a-kind; offering incredible customer service at all times. You will perform a wide variety of duties related to the reception and registration of patients. This position will provide support to our Physical and Occupational Therapy Department.
Duties and Responsibilities
- Role model our Core Values of being patient-centered, team focused, service driven, accountable, and innovative.
- Verify appointment and insurance information; enter registration information into Medent.
- Perform registration procedures for new and follow-up patients, obtaining all necessary demographic, insurance, and payment. information; may need to explain insurance eligibility criteria and explain coverages to patient.
- Collect copays, balancing cash drawer, and logging weekly/monthly totals.
- Collect past due monies due to Excelsior.
- Answer and route phone calls.
- Work closely with therapists and patients to assist in the scheduling process.
- Act as a liaison between the patient and the billing department regarding billing issues for patients.
- Pull registrations through the patient portal.
- Verify referrals and authorizations prior to confirming patient scheduling appointment(s).
- Process check-out patient paperwork at completion of visit.
- Schedule follow-up appointment as needed.
- Apply knowledge of medical terminology, specifically orthopedic terminology.
- Perform any other duties assigned.
Hours:
Rotating schedule:
- Each PSR will have 2 opening shifts and 2 closing shifts Monday through Thursday each week.
- Opening shifts will be scheduled between 6:30am -7:30am and end between 2:30pm/3:30pm.
- Closing shifts start between 10:30am and 11:30am and end between 6:30pm and 7:30pm.
- Fridays are always scheduled between 8:30am and 4:30pm.
- Schedules provided every 2 weeks.
Requirements and Qualifications
- Exceptional customer service skills including professional written and verbal communication.
- Associates degree preferred; high school diploma or GED required.
- 1+ years medical office experience; patient registration experience desired.
- EMR experience required; MEDENT preferred.
Physical Demands
- Position requires manual and finger dexterity and hand-eye coordination.
- Involves standing, sitting, and walking.
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Team member will occasionally be asked to lift and carry items weighing up to 10 pounds; normal visual acuity and hearing are required.
Benefits
We offer a comprehensive benefits package that includes health (with employer contribution), dental, and vision insurance, employer paid base life, and other voluntary benefits*. Time off benefits include paid combined time off (CTO) and seven paid holidays, plus a floating holiday after one year of service. Retirement benefits include a 401(k) with company contribution and profit sharing after one year of service. Qualified team members become eligible to participate in medical benefits on the 1st of the month following date of hire, and retirement benefits after 90 days.
We also provide professional development opportunities, flexible work schedules, wellness incentives, healthy vending options, and relaxed dress code on Fridays. Our community-focused culture encourages participation in local events, fundraisers, and causes chosen by our team. We are committed to providing our employees with the resources they need to thrive both personally and professionally.
*Other voluntary benefits include Voluntary Short Term Disability, Long Term Disability, Critical Illness, Accident Insurance, Supplemental Life Insurance, and legal and identity protection and pet insurance.
Who We Are
Excelsior Orthopaedics is a multi-specialty orthopedic practice that has been providing comprehensive care since 2002. We have multiple locations throughout the Western New York region and a free-standing ambulatory surgery center, Buffalo Surgery Center. Excelsior Orthopaedics offers a suite of in-house services including general orthopaedic evaluation and treatment, podiatry, physical & occupational therapy, nutrition counseling, sports training, outreach athletic training, orthopaedic express care, imaging, durable medical equipment, and an outpatient total joint program. Buffalo Surgery Center provides surgical and procedural treatments for orthopaedic, pain and spine, podiatry, total joint replacement, and gastrointestinal patients. Our mission is to transform the lives of our patients by restoring function and enhancing quality of life. We are committed to innovative care that is driven by patient needs and supported by the most skilled, experienced team in Western New York.
The pay range for this position is determined based on several factors, including the candidate's years of experience, qualifications, training, licenses, designations, and the overall market conditions.
This job description does not state or imply that the duties and responsibilities listed are the only ones required of this position. Team members in this role will be required to perform other job-related duties at the discretion of the employer and may have additional duties assigned as necessary.
Excelsior Orthopaedics and Buffalo Surgery Center are committed to the full inclusion of all applicants. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.
