Are you highly organized, detail-oriented, and passionate about keeping things running smoothly? We're looking for a Fleet Coordinator to support our growing fleet operations. In this key role, you'll manage all aspects of vehicle lifecycle management—from acquisition and compliance to maintenance and retirement. You'll work closely with vendors, internal teams, and regulatory agencies to ensure our fleet remains fully operational and compliant.

This is a high-impact role supporting the Fleet Director and helping streamline operations across the organization.

What You'll Do

• Manage the full lifecycle of fleet assets, including production tracking, delivery, registration, compliance, and disposal.
• Maintain accurate inventory and fleet data across internal databases and vendor platforms.
• Monitor and support regulatory compliance for federal, state, and local fleet-related requirements (e.g., IFTA, CARB, HVUT/2290).
• Coordinate fuel card administration—manage new requests, replacements, and field support.
• Communicate upcoming asset deliveries, replacements, or disposals to internal teams.
• Oversee and manage lease schedules, maturity dates, and renewals in coordination with Fleet Management Companies.
• Generate reports for fleet metrics, costs, and performance.
• Provide administrative and financial support to the Fleet team as needed.

What You'll Need to Succeed

• 2+ years of experience in fleet administration, asset management, or a related operational support role.
• Familiarity with fleet compliance regulations (IFTA, CARB, HVUT/2290, etc.) is a strong plus.
• Strong skills in data entry, Excel, and database systems.
• Experience working with fleet management software or leasing platforms is preferred.
• Ability to manage multiple priorities, meet deadlines, and communicate clearly across departments.
• Strong attention to detail, organization, and proactive follow-through.

Why Join Us?

• Work with a team that values efficiency, innovation, and excellence
• Be part of a company making a positive impact in environmental services
• Competitive pay and opportunities for growth

Apply now to join a company where your skills help keep operations moving smoothly every day!

Job Type: Full-time

Pay: From $60,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Experience:

• Commercial Fleet Admin: 1 year (Required)
• Commercial Fleet Registration: 1 year (Required)

Work Location: Hybrid remote in Irving, Texas 75063