Instructional Financial Manager (Project Management)

The Instructional Financial Manager will play a crucial role in providing management and coordination of all temporary instructional support for the college (course-by-course faculty, graduate & undergraduate teaching assistants) and coordination of financial analysis of faculty salary savings processes. This position is of significant importance, as it provides both technical and analytical support in the development, enhancement, and maintenance of the college's one-time instructional support (OTIS) budget, as well as supporting the college units with budget and planning needs.

The job functions will include:

• Ensure financial compliance of departments and review funding expenditures by departments for cost allowability, administrative reasonableness, and appropriate funding availability.
• Ensure units are following the policy and procedures of the university.
• Act as a reliable and knowledgeable resource for units with temporary instructional matters, providing the necessary support and guidance to ensure smooth operations.
• Managing OTIS-funded temporary instructional appointments by coordinating and approving electronic Personnel Action Forms (ePAFs) to ensure compliance with HR, Provost, and Payroll policies and funding guidelines.
• Responsible for providing an overview of temporary instructional support to chairs, directors, and financial administrators.
• Maintain the highest level of discretion for confidential information and appropriately handle critical information and sensitive situations, fostering a culture of trust and respect.
• Interact with all levels of faculty and staff.
• Work under pressure while maintaining a professional demeanor.
•  Performs various duties as needed to successfully fulfill the function of the position.

Required Education and Experience: Bachelor's degree in Accounting, Finance, Business, Management, or related field, AND:

• 24 months of office management, financial management, or related experience.

Equivalency Substitution: Will accept 48 months of job-related experience in lieu of the bachelor's degree, for a total of 72 months of related experience. 

Skills:

• An effective communicator with strong interpersonal, oral, and written communication skills and the ability to effectively interact with designated faculty and administrations, as well as with the Dean's Administration, in a support role.
• Self-motivated; with a high level of ability to work with minimum supervision.
• Excel skills with the ability to build and manipulate spreadsheets.
• You'll be part of a collaborative team, working together to interpret policies and procedures.
• Solution-oriented and able to exercise sound judgment to solve problems within the scope of the position.
• You'll be a multi-tasker, managing your designated workload with ease and providing quality service and meeting deadlines through organization, interpersonal skills, and prioritization of activities.
• Confident in developing and managing budgets, projecting expenditures, and managing recommended solutions.
• Flexible to shifting priorities.
• Computer aptitude, including word processing and spreadsheet development.
• Maintain and navigate databases.
• Knowledge of standard administrative procedures such as record-keeping, scheduling, and office equipment, including but not limited to computers, printers, and telephones.

Certifications:

• None

Advertised Physical Requirements:

• Standard office environment with extensive computer use.
• Must be able to engage in repetitive motion, including movements of the hands, wrists, and fingers, and communicate effectively.
• Must be able to travel to offices across campus.

Departmental Preferences:

• More than  2 years of experience in a related field, preferably in an administrative environment, performing duties similar to what is outlined in the job posting
• University or Higher Education financial experience

Supervision: None

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing.

Why You Belong at the University of Oklahoma: The University of Oklahoma fosters an inclusive culture of respect and civility, belonging, and access, which are essential to our collective pursuit of excellence and our determination to change lives. The unique talents, perspectives, and experiences of our community enrich the learning, and working environment at OU, inspiring us to harness our innovation, creativity, and collaboration for the advancement of people everywhere.

Equal Employment Opportunity Statement: The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate based on race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.