Purchasing Coordinator (Project Management)

Position Overview

A successful Purchasing Coordinator must be passionate about healthcare and want to make a difference in the lives of others. The coordinator must also act as a mission-driven catalyst to help Livingston Community Health (LCH) deliver the highest quality of care and excellent service to our patients and their families.

The Purchasing Coordinator plays a critical role in supporting Livingston Community Health's mission by ensuring timely, cost-effective, and compliant procurement of goods and materials necessary for patient care and daily operations.

Essential Functions, Duties, and Responsibilities

This role is responsible for purchasing, receiving, distributing, and supporting inventory across all sites while fostering strong vendor relationships and upholding standards of accuracy, efficiency, and customer service.

Collaborate with department managers to determine supply needs and establish appropriate PAR levels.
Review, process, and manage purchase requisitions and purchase orders for all locations. Follow established workflows for processing all purchase orders.
Receive and verify deliveries, ensuring accuracy in quantity and quality, and promptly distribute supplies to appropriate departments.
Coordinate receiving procedures at multiple sites, including local vendors and retailers.
Monitor and control inventory levels, ensuring adequate stock for daily operations and emergencies.
Conduct and/or assist with inventory cycle counts and physical inventory processes.
Obtain vendor quotes and pricing estimates; support negotiations to achieve cost savings and quality standards.
Maintain accurate procurement and inventory records, including specifications, quantities, and vendor details.
Assist with forecasting and planning to anticipate supply needs.
Provide coverage for Courier/Procurement Clerk functions as needed.
Maintain clean, safe, and organized storage areas.
Ensure compliance with organizational policies, procedures, and regulatory requirements.
Supports the overall needs of the organization by working flexible or extended hours when necessary.
Demonstrates competence with the mission, vision, and values of the organization in providing quality services to the community.
Other work-related duties as assigned. Duties and responsibilities may be added, deleted, or changed at any time at the direction of leadership, formally or informally, either verbally or in writing.
Maintains confidentiality and respect for all sensitive information.
Displays a positive, professional, and respectful demeanor at all times towards employees, peers, professional contacts, and patients served, maintaining a professional appearance and positive image for LCH.
Contributes as part of the team by promoting positive staff interactions and maintaining open communication with other programs and departments.
Attends and actively participates in all meetings (e.g., department meetings, program meetings, staff meetings) and other activities as required or assigned.

Education, Knowledge, Skills, and Abilities

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Education and Experience

Required: High School Diploma or equivalent. Associate degree or vocational training in supply chain, business, or related field preferred.
Minimum 1 year of experience with inventory management, with 2 years of experience in purchasing and receiving.
Health care supply chain or a similarly regulated environment is preferred.

Certification and Licensure

Valid driver's license.

Knowledge, Skills, and Abilities

Strong knowledge of procurement processes, inventory management, and vendor relations.
Excellent organizational and time-management skills with attention to detail.
Strong written and verbal communication skills; ability to collaborate across departments.
Customer service-oriented with the ability to respond to internal stakeholders promptly.
Demonstrated integrity, ethical practice, and critical thinking in decision-making.
Proficiency in computer applications, including Microsoft Office and ERP systems.
Working knowledge of relevant laws, regulations, and organizational policies governing purchasing.
Analytical skills to evaluate quotes, bids, and vendor performance.
Data entry and recordkeeping accuracy.
Problem-solving skills for supply delays or discrepancies.
Proficiency in preparing purchase orders, reports, and tracking documents.
Ability to use technology for online sourcing and vendor management.
Maintain attention to detail while managing a high volume of transactions.
Build and maintain positive working relationships with vendors and internal teams.
Interpret purchasing policies and apply them consistently.
Prioritize tasks and meet deadlines in a fast-paced environment.
Adapt to changing supply needs and market conditions.
Exercise sound judgment in vendor selection and purchasing decisions.
Maintain confidentiality and integrity in handling sensitive information.
Work independently while also collaborating as part of a team.
Ability to operate a motor vehicle for the purpose of delivering goods.