Operations Coordinator (Administrative)

Job Description

Why join us?

We are hiring! AtkinsRéalis is seeking a Operations Coordinator to join our Norman,OK office.     

About Us

AtkinsRéalis is one of the world's most respected design, engineering, and project management consultancies. AtkinsRéalis has been providing infrastructure planning, engineering, construction, environmental consulting, urban planning, architecture, and program management services to public and private clients across the United States for more than 50 years. AtkinsRéalis has the depth and breadth of expertise to respond to the most technically challenging and time-critical infrastructure projects and the urgent transition to a low-carbon economy.

How will you contribute to the team?

Provide administrative and operations support to the manager of a large technical operating unit. Act as extension of manager's authority in administrative matters and provide support to a multidiscipline staff of engineers, technicians, inspectors and professionals providing transportation and infrastructure services. This is a position of responsibility which includes office administration duties; employee engagement implementation; project assignments for reports development and data organization; and preparation of marketing materials.  The Operations Coordinator will work directly with the manager, project directors, project managers and staff to accomplish the implementation and delivery of projects to clients in addition to providing an interface with clients, consultants, suppliers and vendors. Training with basic accounting set-up and documentation functions in support of project managers will be provided as these tasks are included in the duties of the position.  The position will help input, track and process task orders, purchase orders and sub-consultant agreements requiring ability to be trained to input and access project data in Oracle. 

• Acts as liaison between manager and staff, as well as clients and prospective clients, responding to inquiries and requests for information/approval and/or directing to appropriate staff, as required.
• Provide support to the manager for the compilation of data and the preparation of monthly reports and budgetary proposals. 
• Coordinates functions within organization unit to ensure consistency with policies and procedures.
• Assists manager with the initiation and/or processing of personnel actions.
• Analyzes project control reports and profit planning monitors to ensure expenses have been accurately charted to proper account and proper organization. Advises managers when corrections are needed.
• Develops charts and graphs based on financial reports, and updates them as needed for meetings, monthly reports, or presentations as directed by the manager.
• Assists in the development of presentations to clients and prospective clients.
• Prepares organization charts for various operating units.
• May coordinate and attend meetings and prepare meeting minutes.
• Perform such other duties as the manager may from time to time deem necessary including but not limited to.
• Keep existing contract B-document up to date with personnel change for client contracts
• Prepare form 255s for proposals/pursuits.
• Help prepare, finalize and monitor contracts with clients and subconsultants.
• Enter invoices into the ODOT TOPS system for contracts.
• Completes project billable DBE and payroll review for input into TOPS.
• Notarize documents required.
• Create Deltek Vision entries for pursuits and project initiation.
• Process and input purchase requests and purchase orders for review, approval and into Oracle.
• Help order, track and manage office supplies.
• Research and compile ad-hoc reports as requested or required.
• COMPLEXITY - Work involves working with the manager to on periodic compilation and monitoring of budget data and/or other financial performance tracking measures related to meeting established goals for the operating unit.
• DECISION-MAKING - Consistently applies discretion and independent judgment in the analysis of reports and the communications with managers to ensure budget conformance, policy compliance or unit objectives.
• WORK DIRECTION GIVEN TO OTHERS - May supervise or give work direction to other administrative support personnel.

How will you contribute to the team?

• Bachelor's degree in Business Administration, plus five years' experience. Without a degree, requires ten years' experience in progressively responsible administrative work.
• Excellent interpersonal and organizational skills required. Knowledge of business administration practices and principles, including finance and accounting. Computer skills required, particularly advanced in Excel, PowerPoint and Word. Knowledge of the consulting engineering industry helpful. Ability to deal effectively and harmoniously with people at all levels of the organization.
• Experience with desktop publishing software, Preferred.  Experience with Microsoft Word, Excel and Power Point required.
• Notary Certification/License preferred or ability to obtain within 6 weeks of starting.
• General Competencies expected of all Professionals and Managers are Client Service, Commitment, Communication, Innovation & Continuous Improvement, Professionalism, Quality and Teamwork.
• Job requires ability to process paper/electronic documents and operate computer keyboard. Ability to retrieve and file folders. Ability to communicate effectively, both verbally and in written form.

What we offer at AtkinsRéalis:

At AtkinsRéalis, you will enjoy a robust rewards package which includes:

• Opportunity to work on various projects of various sizes.
• Competitive salary
• Flexible work schedules
• Group Insurance
• Retirement Savings Plan with employer match
• Employee Assistance Program (EAP)
• Learning and development programs, training, career opportunities and a highly regarded tuition reimbursement program

If this sounds like you and you would like to expand your career with us, apply today!

AtkinsRéalis is an equal opportunity, drug-free employer committed to diversity in the workplace.  EOE/Minorities/Females/Vet/Disability.

Please review AtkinsRéalis Equal Opportunity Statement here:

https://careers.atkinsrealis.com/equal-opportunities-statement

AtkinsRéalis cares about your privacy and are committed to protecting your privacy.  Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data.

By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice. 

Upon acceptance of an offer, all candidates must go through a drug screen test and background check. AtkinsRéalis is a federal contractor which mandates a satisfactory background screening report and drug test that supersedes state laws.

Note to staffing and direct hire agencies:

In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, AtkinsRéalis family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency.  https://careers.atkinsrealis.com/recruitment-agencies

Worker Type

Employee

Job Type

Regular

At AtkinsRéalis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.