Payroll Manager (Finance)
Join Our Team as a Payroll Manager!
Department: Finance
FLSA: Exempt/Full-time
Reports to: Controller
Salary Range: $75,000 - $95,000 per year
Home of Guiding Hands is seeking a skilled and dedicated Payroll Manager to join our team. In this pivotal role, you will be the driving force behind our payroll operations, ensuring every team member is paid accurately and on time.
You'll be responsible for the end-to-end processing of our bi-weekly and semi-monthly payrolls using Paycom. Your expertise will guarantee we remain fully compliant with all federal, state, and local payroll regulations, and you'll work closely with our People Operations team to maintain precise employee records.
As the go-to expert for all things payroll, you'll troubleshoot system issues and proactively identify opportunities to streamline and improve our processes. If you are a detail-oriented professional who thrives on accuracy and efficiency, we encourage you to apply and make a significant impact at Home of Guiding Hands.
This role requires full-time, in-person work at our El Cajon facility. Remote or hybrid arrangements are not available for this position.
What You'll Be Doing:
Payroll Processing & Operations
- Oversee and process bi-weekly and semi-monthly payrolls, ensuring accuracy, timeliness, and compliance with applicable laws.
- Audit employee time and labor data, addressing discrepancies with supervisors and ensuring proper recordkeeping.
- Maintain and update employee payroll records, including rates of pay, deductions, and benefits, in coordination with People Operations.
- Ensure proper calculation of wages, overtime, taxes, and deductions, including garnishments and levies.
- Generate payroll reports and perform payroll reconciliations to ensure accuracy and compliance.
Compliance & Audits
- Maintain compliance with all payroll-related regulations, policies, and reporting requirements.
- Lead payroll audits and assist with financial reporting as needed.
- Ensure compliance with California wage and hour laws, including meal and rest break penalties, overtime, and double-time calculations.
- Maintain payroll compliance for multi-county wage requirements, local sick leave laws, and government-funded program reporting.
- Support compliance with California's pay transparency laws, equal pay regulations, and state-mandated pay data reporting.
- Monitor and process garnishments, ensuring adherence to California's wage deduction limits.
Collaboration & Support
- Serve as the primary point of contact for payroll-related inquiries, providing guidance to employees and management.
- Collaborate with the People Operations team to ensure seamless onboarding, offboarding, and payroll changes, as well as accurate employee classifications, final paycheck compliance, and adherence to collective bargaining agreements.
System Optimization & Strategy
- Partner with Paycom representatives to implement system updates, troubleshooting issues, and optimize payroll functionalities.
- Develop and implement payroll best practices to improve efficiency and accuracy.
What You'll Bring to the Role:
Education:
- Bachelor's degree in Accounting, Finance, or related field preferred; equivalent experience considered.
- Certified Payroll Professional (CPP) designation preferred or willingness to obtain within 12 months of hire.
Experience & Expertise:
- Minimum of 5 years of experience processing payroll for a large (200+ employee) organization.
- Proficiency in Paycom payroll processing system preferred; experience with UKG a plus.
- Strong knowledge of federal, state, and local payroll regulations.
- Experience with collective bargaining agreements and union payroll processing is highly desirable.
Core Skills:
- Excellent attention to detail, accuracy, and confidentiality.
- Advanced proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Exceptional analytical, organizational, and time-management skills.
- Ability to work independently, manage multiple deadlines, and adapt to changing priorities.
- Strong communication and problem-solving skills.
- Bilingual skills (Spanish) preferred.
About Home of Guiding Hands
Since 1967, Home of Guiding Hands has been a leading provider of services for individuals with intellectual and developmental disabilities in San Diego and Imperial Counties. Our mission is to empower the people we serve to live the life of their choosing. We are committed to building a dynamic and supportive environment, where we partner with individuals and their families to achieve their goals and build quality lives.
As one of the largest providers in the region, we serve more than 4,800 individuals annually. Our vision is to be recognized as the premier provider of a dynamic spectrum of services, and we achieve this through our dedicated team and our core values.
Our Culture: ICARE
Our culture is the foundation of everything we do. It's defined by our ICARE values, which guide how we serve our community and how we treat one another.
- Innovation: We don't settle for the status quo. We are forward-thinking and always striving for more effective and creative solutions to provide the highest quality of care.
- Collaboration: We believe in the power of partnership, working together with clients, families, and colleagues to build a strong and supportive community.
- Accountability: We take ownership of our work and our commitments. Our transparency and reliability build the trust that is essential to our mission.
- Respect: We treat everyone with dignity and value inclusivity. We are dedicated to fostering a positive and supportive environment where all voices are heard and honored.
- Empathy: We lead with understanding and compassion, taking the time to listen and connect with the unique needs of those we serve.
Join us and be a part of a team that cares.
Physical Demands/Working Conditions:
This role operates in a professional office environment. The employee must have dexterity in using a telephone, computer keyboard, and other office equipment while sitting at a desk. Occasional movement within the office is required to interact with colleagues.
Other Conditions of Employment:
- Must pass a pre-employment drug/alcohol test.
- Must pass a pre-employment health screening/TB test.
- Must clear a background check (Live Scan fingerprinting).
- Must possess a valid driver's license.
- Must maintain confidentiality of all payroll and employee records.
Equal Opportunity Employer Statement
Home of Guiding Hands is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex (including pregnancy, sexual orientation, or gender identity/expression), age, marital status, status as a protected veteran, among other things, or status as a qualified individual with disability.
To see all our available career opportunities please visit: https://www.guidinghands.org/careers
