Window Installation Project Coordinator (Construction)

About Us:
Scherer Bros. Lumber Co. is a trusted provider of high-quality lumber and building materials. With a strong reputation for excellence, we prioritize exceptional service and product quality. We value our employees and foster a collaborative environment where growth and success thrive. Join our team as a Sales Support professional and contribute to our continued success.
Why Join Scherer Bros. Lumber Co.:
Competitive Pay & Benefits: We offer a competitive salary along with a comprehensive benefits package to support your well-being.Career Growth: At Scherer Bros., your development matters. We provide opportunities for advancement and continuous learning.Collaborative Culture: Work with a supportive, team-oriented group where your contributions are valued and your voice is heard.Stability & Reputation: Join a trusted, well-established company known for its commitment to quality and customer satisfaction, offering job stability and long-term growth.
DETAILED JOB DESCRIPTION BELOW:

POSITION SUMMARY: Scherer Bros Lumber Co Labor Solutions is seeking a highly organized and detail-oriented Window Install Project Coordinator to provide crucial administrative and logistical support for window installation projects. This role will be responsible for ensuring projects are delivered efficiently, maintaining clear communication, and contributing to high-quality standards and client satisfaction. The ideal candidate will have strong organizational, communication, and problem-solving support skills, with a focus on accuracy and timely coordination. Ability to communicate effectively in English and Spanish is strongly preferred.
ESSENTIALS FUNCTIONS:
Project Planning & Coordination:Develop comprehensive project plans, including scope, objectives, schedules, and resource allocation.Coordinate with sales, production, and installation teams to ensure seamless project flow.Schedule and oversee pre-installation site visits and measurements.Procure necessary materials and equipment, ensuring timely delivery to job sites.

Team Support & Administration:
o Provide administrative support to installation crews
o Help monitor project progress and gather updates from team members.
o Assist in preparing for and documenting team meetings.
Quality & Safety Assistance:
o Help maintain records related to quality control measures and installation standards.
o Support the coordination of site inspections to verify work quality.
o Assist in ensuring compliance with safety regulations and company policies on job sites.
Client Communication Support:
o Serve as the primary point of contact for clients throughout the project lifecycle, providing regular updates and addressing any concerns promptly and professionally.
o Support efforts to manage client expectations and contribute to a positive customer experience.
o Help coordinate responses to project-related inquiries or issues.

Documentation & Financial Support:
o Maintain accurate and detailed project documentation, including contracts, change orders, progress reports, and close-out documents.
o Assist in monitoring project expenses and identifying documentation for cost-saving opportunities.
o Support the processing of invoices and billing activities.
Problem Solving Support:
o Help identify potential risks and challenges, reporting them to the Project Manager for mitigation.
o Assist in coordinating practical and efficient solutions to unforeseen issues on job sites.
ADDITIONAL RESPONSIBILITIES:
Travel to and from Scherer Bros. Locations, job sites and events
Complete safety training as required
Commitment to Scherer Bros. safety policies and principles
Commitment to Standard Work and a willingness to create a positive impact
Other duties as assigned

EDUCATION & EXPERIENCE
Minimum of 3+ years of experience in an administrative support or coordination role, preferably within construction, project management, or a related field.
High school diploma or equivalent required.
Experience supporting multiple projects simultaneously is a plus.

ENVIRONMENT AND PHYSICAL WORKING CONDITIONS:
Valid driver's license and reliable transportation.Ability to lift heavy objects and work in various weather conditions.Flexibility to travel to different job sites as needed.
LICENSE OR CERTIFICATE:
Drivers License with acceptable driving record

POSITION SUMMARY: Scherer Bros Lumber Co Labor Solutions is seeking a highly organized and detail-oriented Window Install Project Coordinator to provide crucial administrative and logistical support for window installation projects. This role will be responsible for ensuring projects are delivered efficiently, maintaining clear communication, and contributing to high-quality standards and client satisfaction. The ideal candidate will have strong organizational, communication, and problem-solving support skills, with a focus on accuracy and timely coordination. Ability to communicate effectively in English and Spanish is strongly preferred.
ESSENTIALS FUNCTIONS:
Project Planning & Coordination:Develop comprehensive project plans, including scope, objectives, schedules, and resource allocation.Coordinate with sales, production, and installation teams to ensure seamless project flow.Schedule and oversee pre-installation site visits and measurements.Procure necessary materials and equipment, ensuring timely delivery to job sites.

Team Support & Administration:
o Provide administrative support to installation crews
o Help monitor project progress and gather updates from team members.
o Assist in preparing for and documenting team meetings.
Quality & Safety Assistance:
o Help maintain records related to quality control measures and installation standards.
o Support the coordination of site inspections to verify work quality.
o Assist in ensuring compliance with safety regulations and company policies on job sites.
Client Communication Support:
o Serve as the primary point of contact for clients throughout the project lifecycle, providing regular updates and addressing any concerns promptly and professionally.
o Support efforts to manage client expectations and contribute to a positive customer experience.
o Help coordinate responses to project-related inquiries or issues.

Documentation & Financial Support:
o Maintain accurate and detailed project documentation, including contracts, change orders, progress reports, and close-out documents.
o Assist in monitoring project expenses and identifying documentation for cost-saving opportunities.
o Support the processing of invoices and billing activities.
Problem Solving Support:
o Help identify potential risks and challenges, reporting them to the Project Manager for mitigation.
o Assist in coordinating practical and efficient solutions to unforeseen issues on job sites.
ADDITIONAL RESPONSIBILITIES:
Travel to and from Scherer Bros. Locations, job sites and events
Complete safety training as required
Commitment to Scherer Bros. safety policies and principles
Commitment to Standard Work and a willingness to create a positive impact
Other duties as assigned

EDUCATION & EXPERIENCE
Minimum of 3+ years of experience in an administrative support or coordination role, preferably within construction, project management, or a related field.
High school diploma or equivalent required.
Experience supporting multiple projects simultaneously is a plus.
KNOWLEDGE, SKILLS AND ABILITIES:
Ability to communicate in English and Spanish is strongly preferred.
Solid understanding of window installation processes and relevant safety considerations.
Strong organizational, administrative, and interpersonal skills.
Excellent communication skills, both written and verbal, with the ability to interact effectively with clients, team members, and vendors.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and willingness to learn project management software.
Good problem-solving abilities and a proactive approach to supporting solutions.
Detail-oriented with strong organizational and time management skills.
ENVIRONMENT AND PHYSICAL WORKING CONDITIONS:
Valid driver's license and reliable transportation.Ability to lift heavy objects and work in various weather conditions.Flexibility to travel to different job sites as needed.
LICENSE OR CERTIFICATE:
Drivers License with acceptable driving record