Program Manager (Finance)

The BUILD program (Bridge the Unmet Industry Leaning Demands for Research Administrators) is led by the University of South Florida in collaboration with the University of Central Florida. In Year 1, BUILD will pilot and revise materials, protocols, and assessment. The pilot sample (N=40 students) recruited from USF and UCF. The program scales in years 3-5 with 80 students per cohort.

Responsible for managing the administrative activities for the 5-year workforce development program sponsored by a grant from the National Science Foundation. In this key role, the Program Manager will oversee the day-to-day operations of the workforce development program. The Program Manager will devote full-time to this program and be responsible for day-to-day management including distribution of outreach materials, processing payment of Advisory Council and mentor stipends, tuition waivers, supporting meeting scheduling, agendas, minutes, and course scheduling and processing of purchase orders and invoices.Bachelor's degree and four years of related experience, or equivalent combination of education and experience.

Preferred knowledge and skills:

• Knowledge and understanding of cost allocation methods, and accounting policies and procedures in an academic environment.
• Demonstrated ability to work collegially and collaboratively with diverse internal and external constituencies.
• Excellent communication, critical thinking and interpersonal skills.
• Excellent organization and attention to detail.
• Ability to work as part of a team and independently.
• Project management methods and tools.
• Proven experience in leading cross-functional teams and managing complex projects.
• Exceptional communication, negotiation and interpersonal skills.
• Analytical mindset with ability to translate data and research into actionable insights.
• Ability to manage multiple priorities and tasks simultaneously.

Degree Equivalency Clause: Four years of direct experience for a bachelor's degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.Oversee and manage meetings with the project team and the advisory board, manage assignments, schedules and resources to ensure timely completion of program objectives, coordinate travel for program development and leadership meetings.

Facilitate and manage regulatory requirements of the grant, including all operational requisites, reporting obligations, fiscal monitoring and related deliverables.

Coordinate with the PIs across multiple institutions to establish, test, refine, and scale the program.

Provide logistical support for the creation of courses, recruitment of program participants, students and mentors, as well as the launch of the program first at USF, then at other institutions.

Create and implement student recruitment strategies, activities include marketing, engagement, application, admission and financial incentives.

Establish program communication plan, supporting transparency of progress toward milestones and enhancing the visibility of program across partnering institutions. Activities include managing website, social media, managing content for courses, and coordinating with library on data repository and warehousing of the information.

Ensure that USF meets the requirements of the project(s) including all operational requisites, reporting obligations, fiscal monitoring and related deliverables.